All the attendees are solely responsible for their
valuable personal belongings in the conference hotel. The organizers do not
hold any responsibility for any missing or stolen materials of anyone for
Any sort of insurance is not covered under the
registration fee paid by the attendees.
All transportation facilities are solely the
responsibility of the participants.
Prior media permission must be sought from the
organizers as it is restricted generally. Being a non-profit organization, we
do not encourage the commercialization of the event.
for Invitation Letter
Letter of invitation will only be sent through mail
to registered participants.
All fully paid registrations are eligible for
transfer to another person of his/her own interest to attend the same
conference. The request for this registration transfer must be made formally
through writing to the concerned Program Manager within 30 days from the date
of registration. Following the request, the Program Manager shall give his/her
consent for processing the transfer and subsequent adequate actions will be
taken necessarily. This option shall be utilized only when the registered
participant is unable to attend the event. Refund of this transferred
registration is not permissible.
Citing international security reasons, we strongly
recommend you to apply for the VISA soon as you confirm your registration in
the conference. SCIENTEX Conferences will not directly deal with any embassy or
consulate pertaining to the VISA application, however, we will aid you to get
through the process. Any VISA issues to any attendee resulting in the hindrance
to participation cannot be counted under the cancellation policy of SCIENTEX
Terms and Conditions
Due to any unforeseen circumstance, if any registered
participant is unable to attend our event physically, then he/she shall be
eligible for the below mentioned refund policy, providing they have not opted
for any cancellation, postponement or registration transfer policy.
Owing to the advance payment clearance from our side towards
the hotel booking, shipping charge, service cost and other such event
arrangement costs involvement, we have fixed the refund slabs as below.
50 days of the conference àEligible for a refund of 50% of the registered fee
30 days of the conference àNot eligible for any refund
NOTE: 20% of your registration fee will be deducted as
standard service charge towards the refund process
Accommodation Cancellation Policy
Accommodation for the registered attendees will be provided
in star private hotels where the cancellation policies are too stringent. So,
once accommodation confirmation is received from the participant's side through
registration, it cannot be revoked under any circumstances although
modifications in the same shall be permitted to an extent.
Cancellation / Postponement Policy
Program Manager must be intimated duly regarding any changes
(modification, cancellation or transfer of registration) in the participant’s
attendance if at all there is any change. If SCIENTEX Conferences
cancel/postpone this forum for any unforeseen reason, then all the registered
attendees will receive 100% reimbursement of their registration fee paid. You
shall use this credit amount to register for any other SCIENTEX Conferences
event that is to happen within one year from the announcement of
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